Document Processing Automation in Portsmouth, NH
Documents come in all day: invoices in a different format from every vendor, contracts with the important terms buried on page nine, compliance paperwork that has to be checked against your requirements, field reports that need to be typed up, classified, and routed. Your team handles all of it by hand, and the volume only grows.
A document pipeline reads each file as it arrives, works out what it is, pulls the fields you need, and pushes them into the system that needs them. Invoices get matched to purchase orders. Contract terms get pulled out and put in front of a person. Anything that fails a check you have defined is flagged for review.
Key Benefits
Automated Data Extraction
Pull structured data from invoices, contracts, forms, and reports automatically. Extracted data flows directly into your accounting, ERP, or project management systems.
Sorted on Arrival
Documents are sorted, tagged, and routed by what is in them, so incoming paperwork stops piling up in a shared inbox waiting for someone to triage it.
Checks You Define
Each document is run against the checks you define. Anything that does not match is flagged for a person to look at; the rest clears automatically.
A Searchable Archive
Scanned and filed documents become searchable, so the answer is a search away instead of a trip to the shared drive.
Who This Is For
- Your accounts payable team manually processes invoices from dozens of vendors in different formats
- Contract review takes days because someone has to read every document for key terms
- Compliance document review is a bottleneck that delays project timelines
- Field reports, inspection forms, or intake documents need manual digitization
- Critical business information is trapped in unstructured documents that nobody can search
How the Work Runs
Document Audit
I catalog the document types your business handles, count the volumes, and pick the ones where automation would save the most time.
Pipeline Design
I design the pipeline: intake, text recognition, classification, extraction, validation, and output, with each stage set up for your document types.
Set-Up on Your Documents
Using samples of your real documents, I configure and test the extraction on your formats, layouts, and terminology until it is reliable on them.
Integration and Deployment
The pipeline is connected to your existing systems and switched on. Extracted data goes where it needs to go without anyone re-keying it.
Start with the documents your team keys in by hand.
Tell me which documents your team processes by hand and roughly how many a month. I'll tell you which are good candidates for automation and what the realistic time savings are.